Accounts payable, without the guesswork
Invoice Manager is an accounts-payable workspace for inbound supplier invoices. Review, query, approve and process every invoice without losing status, assignment, or exception context. No spreadsheet reconciles anything, because nothing ever left the queue.
Built for inbound AP, not outbound billing or sales invoicing. UK data residency by default.
Built by the Quantum Foundry team. Prefer a walkthrough before you roll out? Book a demo with the people who built it.
Request a demoInvoices land, get an owner, and move stop by stop. Choose the ones that need you.
When more than one person touches supplier invoices, a shared inbox stops being enough. Status lives in people’s heads. Exceptions hide next to fine invoices. Approvals wait on whoever has the folder open.
Shared inbox, no owner: everyone can see it, nobody is accountable for moving it on.
My Invoices, a queue scoped to what is actually assigned to you.
Supplier questions vanish into email threads instead of sitting on the invoice they belong to.
In Query, its own queue for invoices waiting on a supplier response.
Exceptions don’t surface themselves: failures hide in the same list as invoices that are fine.
Failed, a dedicated queue for invoices that could not be processed.
Thresholds and routing stay informal: sign-off depends on whoever opened the shared folder last.
Approval Rules that route by condition, and Approval Requests as a single place to act.
Audit means archaeology: who approved what, and when, lives in memory and scattered screenshots.
Logs, a record of invoice creation and status history you can actually open.
Search and queues aren’t first-class: the urgent row looks like every other row until someone scrolls to it.
Starred: mark it once, and it stays one click away.
Invoice Manager keeps AP status truthful: each invoice sits in a named stop, with an owner, until it’s done.
Think of inbound invoices as a conveyor with named stops, not a shared inbox. You always know what an invoice is waiting on and who holds it.
Invoices enter the workspace and get a clear status.
Assignment sits on the record, not in a side chat.
In Query and Failed are queues of their own.
Rules route requests; people don’t chase a folder.
Work finishes against the same record your team already trusts.
Three queues cover most of the clerk’s week: scoped, searchable, and honest about what each row is waiting on.
What’s assigned to you now: the screen to open first each morning.
Every inbound invoice in one place, searchable and filterable: the team-wide view when you need the full picture.
The handful you’re watching closely: one click back, not a re-search through hundreds of rows.
Exceptions and approvals each have a named home, so nothing waits on whoever happens to remember it.
Queries have a home. Failures don’t pretend to be fine. The queue says what the invoice is waiting on, so the clerk doesn’t rediscover it by accident two weeks later.
Approval waits on a rule, not on whoever opened the shared inbox. Thresholds and routing live in Approvals; the audit trail shows who acted and when.
Example walkthrough (illustrative organisation, not a customer case study). Riverside is an illustrative example, not an Invoice Manager customer. In the story, they’re a mid-market team processing a few hundred supplier invoices a month across multiple suppliers, with an AP clerk, a team lead, and a controller who need the same status truth.
In this walkthrough, status and ownership stay on the invoice. Queries don’t vanish into email. Approvals follow rules. Close arguments are about invoices, not about whose spreadsheet was right.
Works My Invoices and exceptions every day.
Owns load, rules, and what’s stuck.
Needs a truthful view for close, without a seat for every looker if you later add shareable reporting.
Plans and packaging depend on your team and volume. There’s no public price list on this page yet.
Request a demo and we’ll walk the product and share pricing. Sign up if you already know you want to start, or contact us via the Quantum Foundry team on the demo form.
UK data residency on every plan.
Invoice Manager is built by Quantum Foundry, a UK software team. Request a demo with people who know the product; sign up when you’re ready to try the queue yourself.
No. Invoice Manager is for inbound supplier invoices (accounts payable). Outbound billing is out of scope.
No. Riverside Facilities Group (and Grace, Owen, and Priya) are an illustrative example used only to show how the queues fit together.
UK data residency by default. Privacy and Terms are on the Quantum Foundry site.
Full export is on the roadmap and not yet live. The journey guide notes export as planned; we don’t promise it on the homepage until it ships.
No. Start with the inbound queue; you’re not rip-and-replacing the ledger to get truthful status.
Book a session
Share a few details and we will arrange a live walkthrough of the workspace.
Use the form to introduce your organisation and what you want to improve.
A member of the Quantum Foundry team will follow up with a session that fits your diary.
Walk through the queues, exception handling and approval rules using a scenario relevant to your invoice flow.
